Frequently Asked Questions

ERM

What is ERM
It is an Ethics Application System
Which jurisdictions use ERM?
Research proposals should be submitted via ERM to Human Research Ethics Committees (HRECs) associated with public health institutions in the following jurisdictions: Queensland, Victoria or Mater Research (Brisbane, Qld).
How do I know if I have an ERM account?
If you owned an application that was submitted prior to July 2018, then you should be able to login with the same details as your AU Online Forms account. If your email address and password does not allow you to gain access, contact helpdesk@infonetica.net.
How do I create an ERM account?
Click on "New User". Fill in the applicable information (you can skip fields that are not relevant to you), and agree to the Terms and Conditions. NOTE: Password must be 8+ characters long, contain both upper and lowercase characters and contain at least 1 number. Click "Register" and an activation email will be sent to the entered address. Access email and click the activation link provided. Return to the login page and click "Log in".
How do I change my password?
To change your password click on your name in the top right corner. Click on Change Password. You will need to enter your old password, then enter your new password and reconfirm the new password.
I have forgotten my password what do I do?
Click on "Forgotten Password" on the login window. Enter your email address. You should receive an Password Reset email with the link. If you do not receive an email eg yahoo emails do not accept donotreply@infonetica.net emails, please contact Helpdesk@infonetica.net to reset your password.
My details have changed what do I do?
To update your details click on your name in the top right corner. Click Edit Person Details and edit the required fields. To update your email address/login you must email Helpdesk@Infonetica.net please also provide a contact number.
I cannot see a project in my account from RED (legacy system) what do I do?
The owner of the project or form migrated from the RED system will be the applicant. If forms were not previously uploaded into RED then the owner will be the CPI or PI. For those with forms that were previously not visible in your ERM account, we have resolved some of the issues, please go back into your account and check if the form appears. Please ask the owner of the project or form to use the Role action to share the form with you. If you still experience any issues please send through details of applications that need urgent action such as further information or amendments etc so that we can give you access to Helpdesk@infonetica.net with the following - - Reviewing Ethic Committee or Research Governance Office; - Project Title; - HREC reference number; - Submission code; - Coordinating Principal Investigator/Principal Investigator.
I cannot re-submit further information/modifications for a project migrated from RED (legacy system) what do I do?
A form migrated from RED (Legacy system) cannot be unlocked or re-submitted. This is a READ only form; even if the form has not been approved. All correspondence including documents and changes to the form should be sent via Correspondence or email.
I cannot open document in Amendments migrated from the legacy system what do I do?
The migration of projects from the legacy system is a 2 week process. Weekend 1 (10 August-13 August) included the migration of the application + a shell/placeholder for the documents. Weekend 2 will include the migration of the documents. If you try and open the documents you will get an error until the documents have been migrated across.
How do I delete a project?
Click on "Home" to get you back to the Work Area page. Click on the "Delete Project" Action's tile. Select the project you wish to delete and click "Delete" Note: A project that contains submissions cannot be deleted. Reconfirm by clicking "Yes" if you wish to remove the item.
What does duplicate project do?
Duplicating a project will create an exact copy of the project including all the associated forms, except for documents upload in the original forms and electronic signatures. NOTE: You cannot change the jurisdiction to which the form is pointing to. You should only duplicate a project if you are creating and submitting a new study with similar attributes to a previously generated project. You SHOULD NOT be duplicating a project to create subforms for the SAME project. All subforms should be created off the one project. If unsure, contact Helpdesk@Infonetica.net
What happens to my form if there is a newer version of the form?
If a newer version of the form is available for update you will be prompted to do so. If the questions in the form are unchanged, the data you have entered will remain. NOTE: Click "Update" Always print and save a copy of unsubmitted form(s) before updating. WARNING! Answers in the form may disappear as the question or dependency may have changed.
What do I do if a warning appears to update my project?
Always print and save a copy of the form(s) before updating. WARNING! Answers in the form may disappear as the question or dependency may have changed. "WARNING: The project owner must update your project in order to submit this form Update" The warning to update is because the jurisdiction has re-published their portfolio of forms, if the researcher is on an older version of the project then the project owner has to update the project. At this stage, it is recommended that the owner updates the project to ensure that applications and application rules are up to date as the jurisdictions are fine tuning their systems. Always print and save a copy of the form before updating. Note that the SUBMITTED form will not change, only if the form has not been submitted or if the form has been unlocked will the questions and/or rules change. The researcher needs to contact the owner of the form to update the project. "Note: This will update all forms within this project. Please note that if you have existing signatures within the project then they will be invalidated after updating" If the form has not been submitted and the owner updates the project, any new questions added to the form will invalidate any signatures received. You can decide to complete the signatures and submit the form without updating the project if you want, however this will mean any NEW questions added to the form or new rules will not apply to that version of the form. Always print and save a electronic copy of the form before updating. WARNING! Answers in the form may disappear as the question or dependency may have changed. "Note: There is a new version of the project." This is the message you will see if you are the owner of the project. At this stage, it is recommended that the owner updates the project to ensure that applications and application rules are up to date as the jurisdictions are fine tuning their systems. Always print and save a electronic copy of the form before updating. Note that the SUBMITTED form will not change, only if the form has not been submitted or if the form has been unlocked will the questions and/or rules change. When several versions of a project have been created, the jurisdictions may decide to no longer accept submissions from previous form versions in which case you/or the owner will need to update the project.
Why do I keep having to sign into ERM?
The system is set to time out after 120 minutes. Please save your responses to the questions in the form regularly to avoid losing data.
How do I clear my cache after a software update?
Most operating systems will automatically cache IP addresses and other DNS results, this is done in order to speed up subsequent requests to the same hostname. Sometimes bad results will be cached or code has been revised after an update and therefore needs to be cleared from the cache in order for you to communicate with the host correctly. All major operating systems allow you to force this process. Outlined below are the common steps you will need to follow in order to clear your cache - Chrome In the browser bar, enter: chrome://settings/clearBrowserData At the top of the "Clear browsing data" window, click Advanced. Select the following: • Cookies and other site data • Cached images and files From the "Time range" drop-down menu, you can choose the period of time for which you want to clear cached information. To clear your entire cache, select All time. Click CLEAR DATA. Exit/quit all browser windows and re-open the browser. Firefox From the History menu, select Clear Recent History. If the menu bar is hidden, press Alt to make it visible. From the Time range to clear: drop-down menu, select the desired range; to clear your entire cache, select Everything. Next to "Details", click the down arrow to choose which elements of the history to clear; to clear your entire cache, select all items. Click Clear Now. Exit/quit all browser windows and re-open the browser. Microsoft Edge In the top right, click the Hub icon (looks like star with three horizontal lines). Click the History icon (looks like a clock), and then select Clear all history. Select Cookies and saved website data, and then Cached data and files. Click Clear. After the "All Clear!" message appears, exit/quit all browser windows and re-open the browser. Internet Explorer 11 Select Tools > Safety > Delete browsing history.... If the menu bar is hidden, press Alt to make it visible. Deselect Preserve Favorites website data, and select: • Temporary Internet files or Temporary Internet files and website files • Cookies or Cookies and website data • History Click Delete. You will see a confirmation at the bottom of the window when the process is complete. Exit/quit all browser windows and re-open the browser. If you don’t have Tools/Safety click on the cog wheel (top right), then click Internet Options/Browsing History settings/Caches and databases, select and delete. Opera From the Opera menu, select Settings, then Privacy & Security, and then Clear browsing data.... In the dialog box that opens, from the "Obliterate the following items from:" drop-down menu, select The beginning of time. Select the following: • Cookies and other site data • Cached images and files Click Clear browsing data. Exit/quit all browser windows and re-open the browser. Safari 8 and later From the Safari menu, select Clear History... or Clear History and Website Data.... Select the desired time range, and then click Clear History. Go to Safari > Quit Safari or press Command-Q to exit the browser completely.
Why can't I navigate to the next page of the form and why won't it save?
If you are completing the form and try to navigate to the next page of the form and it won't let you and the data will not save, you may have pasted data from MS-Word that the system does not accept, such as symbols. If you are pasting text from MS-Word, you must paste as plain text. This is to prevent the execution of malicious data/code. If you must use symbols, attach your response to the form in one of the document upload questions.
I don't have a submit button, what do I do?
A submit button may not be available for the following reasons - 1. You have not been given permission by the Project Owner to SUBMIT the form (ASK the project owner or other collaborators with submit permission to submit the form). 2. The project requires an update and the Jurisdiction has prevented the existing version of the form from being submitted (ASK the project owner to update the project). 3. The form has been disabled and is no longer accepted by the jurisdiction. Eg QLD HIIRO has disabled the Amendments, Reports and Notifications (RGO only) form and has also disable the ability to submit this form. If you are submitting an SSA Amendment this must be created as a subform of the SSA application, by selecting Post Authorisation Notification Form. If you open two browsers you might be able to copy and paste the data from one to the other. Once you have submitted the new subform, you might want to do some housekeeping and select the redundant form and click Delete Form (AFTER you have submitted the Post Authorisation Notification form).

Steps to creating a Project

What does the term Project mean?
A project refers to a study. It contains a main form such as the HREA or a LNR application and all the associated forms.
How do I create a project?
Click on the "Home" link. Click on the "Create Project" tile within the Actions pane on the left side of the page. Enter a Project Title for your application. Select the Jurisdiction that the application will be submitted to. Select the form to be created and click the green "Create" button to continue.
How do I transfer a project?
If you are the current owner of the project and wish to transfer ownership to another ERM account holder, click on the "Home" link and click "Transfer" in the Actions pane on the left side of the screen. Enter the email address of the person you wish to transfer to. Select the projects you wish to transfer and click "Transfer".
How do I cancel a transfer request?
If you have transferred the project but wish to recall the request - 1. Select your project from the project list. 2. In the project tree, click on the top most tier of the project tree. 3. Four tabs will appear in the centre of the page, click on the Transfers tab. 4. Click the cancel button to cancel the transfer.
How do I share the project with other researchers on this project?
If you only want to share the application in question, click on the "Share" tile within the Action pane and enter the email address of the person you wish to share the form with. NOTE: they will not be able to view up the branch of the project. If you want them to view the application in question and applications up the branch, eg to be able to read the subform and make changes etc AND be able to view the main form, click on the "Roles" tile within the Action pane, select the level of access and enter the email address of the person you wish to share the forms with. Once you have shared a form using "Roles" you can click on the Collaborators tab to check the permissions given and you can always modify the permissions to give them more or less access. The importance of using "Roles" is to give the recipient read access to the main form.
How do I complete the application form?
Click on any question within the Navigation tab to open up the form. Click on "Save" in the Action pane on the left of the page to save your work. Clicking on the next and previous will also save your work. NOTE: the text fields only allow simple text entry, so try to avoid complete formatting. Use the space bar or insert a line break between paragraphs or sections. If you need to include tables, figures or special characters, these should be referenced and uploaded to the Documents section of the form.
How do I upload supporting documents?
Click on the blue "Upload Document" button. If the question allows, you can click on the "Upload Document" button multiple times if you have more than one document to upload for that question. The Document Name can be modified and the date of submission and version are usually mandatory. If the review body has asked you to amend your document, you can delete the document and upload the latest document. Be sure to revise the date and version of the document.
How do I collect signatures?
If requesting a signature, click the blue "Request" button, enter the email address to request a signature. If the person you are requesting a signature from has never used ERM they will need to create an ERM account before you can send them a signature request. If you are signing off the application, click the "Sign" button, enter your login information and click "Sign". NOTE: Do not sign the application or request a signature until it is complete, including the names of the signatories in the declaration section. After the application has been signed it will locked from further editing (and possibly automatically submitted, depending on the form's setting).
How do I cancel a signature request?
If you have requested an ERM user to electronically sign your form but wish to recall the request - 1. Select your project from the project list. 2. In the project tree, click on the specific form that you wish to recall the signature request. 3. Seven tabs will appear in the centre of the page, click on the Signatures tab. 4. Click the cancel button for the signature request you wish to cancel.
How do I submit an application?
Once you have completed your form, uploaded all your documents and have electronically signed or received notification that all signature requests are complete, then go to the Submit button in the Action pane on the left. The system will run a completeness check to ensure all mandatory questions are complete before asking you to click the submit button.
I just submitted the application but realised I have forgotten something what do I do?
Click on the "Recall" [or Withdraw] tile in the Action pane to take back your application. You cannot recall your submission if the review body has started to process your submission. NOTE: Any changes you make to your submission will INVALIDATE all electronic signatures and you will need to collect all required signatures again.
How do I unlock a form?
You can only unlock a form if it has not been submitted. Unlocking a form will allow you to edit the form. NOTE: if you unlock a form all signatures will be revoked.
How do I replace a supporting document with a new version?
Go to the submission and find the document question. A delete button will appear in the question where the document has been uploaded. Note: documents cannot be modified if the submission is locked.
How do I create a QLD SSA form and a QLD Amendment, Reports and Notifications (RGO) form?
6 August 2018 We have updated the QLD SSA form so that researchers can use it to create a subform for Amendments, Reports and Notifications for an authorised Site Specific Assessment form that is NOT already in ERM. We also created an option for a very short form to facilitate researchers to submit SSAs that were completed in On-line forms but not uploaded into AuRED prior to data migration. The publication of this updated form should resolve the main issues raised by researchers during the data migration and implementation phase of ERM. Guidance for researchers: The ERMS forms for QLD have been updated. To complete the current version of a form, please click on update form or project, if requested. For each project, you must create the SSA as a sub-form of your main ethics (or MDF) form. To create a sub-form, you must go into your main project and click on create sub-form action in the left Action pane. The SSA form is then generated. The QLD SSA form has been updated to now ask you to choose between 3 purposes of the form i.e. 1. a new SSA 2. create an SSA for an SSA form that was not uploaded into AuRED before 13 July 2018 3. to be created for the purpose to allow the creation of sub-forms for post-authorisation, amendments, reports and notifications for the RGO only It takes less than 10 minutes to complete options 2 and 3. After your QLD SSA form has been submitted AND AUTHORISED, you can create a sub-form off the SSA by clicking on the create sub-form action in the left Action pane. Select the sub-form you require, in this example it is “Amendments, Reports & Notifications (RGO)”. TIP: You will be asked to select what type of document you are submitting. Use the “other” option if anything doesn’t fit the categories. Note: You will be asked to sign the form and submit (note the parent form must be submitted first).
What do I do if the numeric field give an error/warning?
A numeric field only allows you to enter numbers. Remove all letters and symbols such as $ or . or AUD etc.
What do I do when I get an error/warning in the contacts question?
The most likely issue is that address line 2 is blank. As the address field is mandatory, the system requires both lines to contain data. Please enter data in address line 2 and save. It can be as simple as a full-stop in the address line 2 field.

HREA

How is the HREA in ERM different to hrea.gov.au?
The HREA form in ERM is a licensed copy of the application developed by the NHMRC. There may be visual or functional differences between ERM and the HREA located in hrea.gov.au.
How do I import the XML file from hrea.gov.au?
You can only import an XML file from hrea.gov.au (The XML file from au.ethicsform.org WILL NOT import into the HREA form in ERM). In hrea.gov.au, once you have completed the HREA form you will need to navigate to the Download Application Attachments option and click "All Application Forms and Attachments" zip file. Save the file and extract the XML file and all supporting documents from the zip file. [Detailed instructions on how to obtain the XML file from hrea.gov.au – 1. Log into hrea.gov.au 2. On your Applications page, find your completed form. 3. Click on the 3 vertical dots in the left most column of the completed HREA form. 4. Select Download application attachments. 5. Click on the hyperlink “All application forms and attachments (.zip)" 6. Click on the downloaded zip file or go to File manager/Downloads to find the zip file. 7. Open the zip file, select the XML file and document file and click Extract to. 8. Select a destination folder or create a new folder for the documents.] See FAQ, how to create a project. Complete the ERM filter questions then click the "Navigate" tile in the Action pane on the left side of the page. Click on the "Import XML" tile, click Browse, select your XML file from your file manager and click "Open". Click on the "Completeness Check" tile in the Action pane to identify mandatory questions that need to be completed before you obtain signatures and submit. NOTE: Documents will need to be uploaded to the HREA in ERM and signatures will need to be collected again.
How do I include additional document in my HREA application?
In the HREA form, go to the Generate HREA Document section. On the Upload page, Q4.2 allows you to upload all remaining documents into the form.
NMA
National Mutual Acceptance (NMA) is a national system for mutual acceptance of scientific and ethical review of multi-centre human research projects conducted in publicly funded health services across jurisdictions. The Australian Capital Territory, New South Wales, Queensland, South Australia, Victoria and Western Australia participate in NMA. Single ethical and scientific review for a multi-centre human research project can be provided across the six participating states/territories. The scope of NMA includes any form of human research as defined in the National Statement on Ethical Conduct in Human Research (NHMRC, 2007) for which an application must be made to a Human Research Ethics Committee (HREC). For information on how to make an NMA Ethics application and NMA research governance/site specific assessment (SSA) application, go to https://www2.health.vic.gov.au/about/clinical-trials-and-research/clinical-trial-research/national-mutual-acceptance. [Go to Help/National Mutual Acceptance for the hyperlink].
How do I flag my project as NMA?
When completing your HREA, if you have selected YES at Q4.6, click on the "Navigate" action and then click on the "NMA Project" in the Actions pane on the left prior to submitting the form. This action will not be available if you have already submitted the form. Your research office can modify the status, if required. If you have submitted your HREA form (or the DM HREC MDF has been migrated into ERM) as Project not for NMA AND your project needs to be changed from Project not for NMA to Project for NMA, you can change this if you are creating and submitting a new subform. This will change the NMA status for the entire project.

Glossary

HREA
Human Research Ethics Application. This is a licensed copy of the HREA developed by the NHMRC.
MDF
MDF is a minimal dataset form to create SSAs for non-ERM HRECs (eg ethics approved outside of Queensland, Victoria, or Mater). You should only use this form if directed by HREC/Research Governance Office. Only one MDF is required for a research project. The MDF is NOT sent to a committee for processing. The MDF is NOT an ethics application form and it does not need an approval or processing (it is just noted in the backend of the system). The MDF allows you to create Site Specific Assessment (SSA) forms to address research governance at sites in Queensland and/or Victoria. Mater SSA forms will be available later in the year.
LNR
Low and Negligible Risk Application.
VSM
Victorian Specific Module
DM HREC MDF/DM SSA MDF/DM HREC PAF/DM SSA PAF/DM HREC AMENDMENT/DM SSA AMENDMENT
PLANNED OUTAGE 5pm 10 August to 9am 13 August 2018. The purpose of this downtime is to migrate information provided by researchers in the past that have been stored on the research ethics database (RED) system. If you are the project or form owner of a project or have been given access to a project through shared roles, you may notice new forms in your project tree. • DM HREC PAF (Data Migration HREC Post approval form) or DM SSA PAF (Data Migration SSA Post authorisation form). This is a form with data that has been copied from the RED system relating to the study status and any reports provided and tracked by the research office. This is a READ ONLY form. This form cannot be modified or re-submitted. No further action is required for these specific forms. For additional updates to the research office, Researchers should use post approval/authorisation subforms created by VIC, QLD, Mater such as progress reports and safety reports and so forth. • DM HREC Amendment or DM SSA Amendment. This is a form with data that has been copied from the RED system relating to amendments that have been provided to research office. For Amendments that have been approved/authorised, no further action is required. Note: for amendments that were sent to the research office prior to 13 July that appear in your ERM account as an DM HREC Amendment or DM SSA Amendment, if the research office requests any further information or modifications, this will need to be sent via the Correspondence tab or via email. This form cannot be modified or re-submitted. For new amendments, Researchers should instead use post approval/authorisation subforms created by VIC, QLD, Mater such as amendments, progress reports and so forth. The migrated Amendments may include supporting documents. Between 13 August to 20 August, these documents that appear will be place holders only. You will get an error if you try to open the documents. Documents can be opened after 9am 20 August 2018. Documents will be migrated from 5pm 17 August to 9am 20 August. NOTE: we do not anticipate any down time during the migration of the documents, however ERM performance may be affected. 16 July 2018 - As part of the go live to ERM, HREC/SSA applications associated with VIC/QLD/Mater that were registered in the research ethics database (RED) system were also migrated into ERM. • DM HREC MDF (Data Migration HREC Application). This is a form with data that has been copied from the RED system. If the research office uploaded the submission code, then a copy of the Application PDF, Supporting documents and contact details will have been migrated. This is a READ ONLY form. This form cannot be modified or re-submitted. • DM SSA MDF (Data Migration SSA Application). This is a form with data that has been copied from the RED system. If the research office uploaded the submission code, then a copy of the Application PDF, Supporting documents and contact details will have been migrated. This is a READ ONLY form. This form cannot be modified or re-submitted.

UPDATE SUMMARY

Update Summary
13/11/2018 Project update to occur on 16 November 2018. You will see warning message to update your project at the top of the form if your form was included in the update. Always print and save a copy of any un-submitted or un-locked form(s) before updating. WARNING! Answers in the form may disappear as the question or dependency may have changed. 18/10/2018 Project update to occur on 19 October 2018. New Mater SSA Form. 24/9/2018 FIX APPLIED for issue whereby no QLD amendment forms were available in the subforms list for Migrated DM HREC forms as changes were made to subforms and QLD removed their old amendment form. The newer sub-forms were not reflected in this version of the DM HREC form as the form was locked. An update button is now available for projects with this scenario. Applications to Queensland We have updated the QLD SSA form so that researchers can use it to create a subform for Amendments, Reports and Notifications for an authorised Site Specific Assessment form that is NOT already in ERM. We also created an option for a very short form to facilitate researchers to submit SSAs that were completed in On-line forms but not uploaded into AuRED prior to data migration. The publication of this updated form should resolve the main issues raised by researchers during the data migration and implementation phase of ERM. If a QLD SSA was created prior to 6 August 2018, please download the documents and print the SSA prior to updating the form. This will ensure that you have a copy of the data when the project is updated. Guidance for researchers: The ERMS forms for QLD have been updated. To complete the current version of a form, please click on update form or project, if requested. For each project, you must create the SSA as a sub-form of your main ethics (or MDF) form. To create a sub-form, you must go into your main project and click on create sub-form action in the left Action pane. The SSA form is then generated. The QLD SSA form has been updated to now ask you to choose between 3 purposes of the form i.e. 1. a new SSA 2. create an SSA for an SSA form that was not uploaded into AuRED before 13 July 2018 3. to be created for the purpose to allow the creation of sub-forms for post-authorisation, amendments, reports and notifications for the RGO only It takes less than 10 minutes to complete options 2 and 3. After you submit your QLD SSA form, you create a sub-form on the SSA by clicking on the create sub-form action in the left Action pane. Select the sub-form you require, in this example it is “Amendments, Reports & Notifications (RGO)”. TIP: You will be asked to select what type of document you are submitting. Use the “other” option if anything doesn’t fit the categories. Note: You will be asked to sign the form and submit (note the parent form must be submitted first). Thank you again for your patience during ERM data migration and implementation. ERM is used to create and submit all applications and post-approval reports for Mater Health, Queensland and Victoria. You should be able to log into with your existing Online Forms email login and password if your submitted application/s have been uploaded to Mater Health, Queensland and Victoria's Research Ethics Database (RED) systems (and the password can be reset if you have forgotten it). Please see FAQs on how to use the system. PLANNED OUTAGE 5pm 10 August to 9am 13 August 2018. The purpose of this downtime is to migrate information provided by researchers in the past that have been stored on the research ethics database (RED) system. If you are the project or form owner of a project or have been given access to a project through shared roles, you may notice new forms in your project tree. • DM HREC PAF (Data Migration HREC Post approval form) or DM SSA PAF (Data Migration SSA Post authorisation form). This is a form with data that has been copied from the RED system relating to the study status and any reports provided and tracked by the research office. This is a READ ONLY form. This form cannot be modified or re-submitted. No further action is required for these specific forms. For additional updates to the research office, Researchers should use post approval/authorisation subforms created by VIC, QLD, Mater such as progress reports and safety reports and so forth. • DM HREC Amendment or DM SSA Amendment. This is a form with data that has been copied from the RED system relating to amendments that have been provided to research office. For Amendments that have been approved/authorised, no further action is required. Note: for amendments that were sent to the research office prior to 13 July that appear in your ERM account as an DM HREC Amendment or DM SSA Amendment, if the research office requests any further information or modifications, this will need to be sent via the Correspondence tab or via email. This form cannot be modified or re-submitted. For new amendments, Researchers should instead use post approval/authorisation subforms created by VIC, QLD, Mater such as amendments, progress reports and so forth. The migrated Amendments may include supporting documents. Between 13 August to 20 August, these documents that appear will be place holders only. You will get an error if you try to open the documents. Documents can be opened after 9am 20 August 2018. Documents will be migrated from 5pm 17 August to 9am 20 August. NOTE: we do not anticipate any down time during the migration of the documents, however ERM performance may be affected. 16 July 2018 - As part of the go live to ERM, HREC/SSA applications associated with VIC/QLD/Mater that were registered in the research ethics database (RED) system were also migrated into ERM. • DM HREC MDF (Data Migration HREC Application). This is a form with data that has been copied from the RED system. If the research office uploaded the submission code, then a copy of the Application PDF, Supporting documents and contact details will have been migrated. This is a READ ONLY form. This form cannot be modified or re-submitted. • DM SSA MDF (Data Migration SSA Application). This is a form with data that has been copied from the RED system. If the research office uploaded the submission code, then a copy of the Application PDF, Supporting documents and contact details will have been migrated. This is a READ ONLY form. This form cannot be modified or re-submitted.